Payments and Settlements Requisitioning Regulations, 1997 (SOR/98-130)

Interpretation

1 The definitions in this section apply in these Regulations.

Act

Act means the Financial Administration Act. (Loi)

digital signature

digital signature means the result of the transformation of a message by means of a cryptosystem using keys such that a person having the initial message can determine

• (a) whether the transformation was created using the key that corresponds to the signer’s key, and

• (b) whether the message has been altered since the transformation was made. (signature numérique)

settlement

settlement does not include adjusting or correcting entries within a particular appropriation. (règlement)

Application

2 These Regulations apply to every requisition addressed to the Receiver General requesting a payment to be made out of the Consolidated Revenue Fund or requesting an interdepartmental or intradepartmental settlement.

Requirements

• 3 (1) Every requisition must be made

  • (a) in a pre-printed form designed specifically for the purpose of requisitioning payments or settlements;

  • (b) in a printed or written form resulting from an operating procedure of the Receiver General or the department or other organization submitting the requisition; or

  • (c) in the form of an electronic instruction that is either issued by on-line transfer or on a magnetic tape, disk, diskette or any other electronic physical storage device.

• (2) Every requisition must

  • (a) meet the design format and operational standards for requisitions set out in Design of Forms for Input to the Central Accounting System (CAS), Receiver General Directive 1986-12;

  • (b) if made in the form of an electronic instruction issued by on-line transfer, be authorized by a digital signature; and

  • (c) contain the information set out in the schedule.

Certification

4 The certification of a requisition must

• (a) comply with the requirements of the Treasury Board’s Policy on Account Verification for the control of financial transactions;

• (b) be in such a form that it cannot easily be imitated or duplicated by a person other than the person authorized to certify the requisition; and

• (c) be such that

  • (i) it clearly identifies the person certifying the requisition,

  • (ii) it involves the use of information that is personally generated at the time of certification by the person authorized to certify it and does not originate from a stored location as part of an automated process, and

  • (iii) it can be authenticated by the Receiver General before the payment or settlement is made and can be audited after the payment or settlement is made.

Integrity

• 5 (1) The appropriate Minister shall protect the integrity of every requisition made by the Minister until the requisition is received by the Receiver General.

• (2) The Receiver General shall protect the integrity of every requisition from the time it is received by the Receiver General until it is verified in accordance with section 6.

Verification

• 6 (1) The Receiver General shall not make a payment or settlement in respect of a requisition unless the Receiver General has

  • (a) verified that the requisition is authentic and has been certified by a person duly authorized under subsection 33(1) of the Act; and

  • (b) if the requisition has been made in the form of an electronic instruction issued by on-line transfer, acknowledged receipt of the requisition.

• (2) The appropriate Minister shall, for the purpose of subsection (1), provide the Receiver General with the information required to identify the person who has certified the requisition.

Repeal

7 [Repeal]

Coming into Force

8 These Regulations come into force on February 23, 1998.