Letter Mail Regulations

7 (1) Every item of letter mail referred to in subsection 3(8) must meet the following conditions:

• (a) it must be rectangular in shape and have a minimum length to width ratio of 1.4:1;

• (b) the address of the addressee must appear on the front of the item and be located

  • (i) not less than 40 mm from the top edge,

  • (ii) not less than 15 mm from the bottom edge,

  • (iii) not less than 15 mm from the left and right edges, and

  • (iv) not more than 140 mm from the right edge;

• (c) if the envelope of the item has an address window,

  • (i) the address window must be rectangular in shape and the greatest dimension of the window must be parallel to the length of the envelope,

  • (ii) the address window must be covered with transparent material that is firmly glued down around the inside perimeter of the address window and that allows the address to be easily read by a person or an optical character reader,

  • (iii) the address window must be located on the side of the envelope that does not have a closing flap,

  • (iv) the address window must be located not less than 40 mm from the top edge and not less than 15 mm from the bottom, left and right edges,

  • (v) the complete address of the addressee must be clearly visible through the address window at all times, and

  • (vi) the address window must not be bordered by a coloured band or frame;

• (d) the postage stamp must be located on the front of the item in the upper right corner not more than 40 mm from the top edge and not more than 74 mm from the right edge;

• (e) if a return address, service indications or delivery instructions are marked on the item, they must be located on the front of the item in the upper left corner not less than 45 mm from the bottom edge; and

• (f) any graphics or other printing must not be located below the address or address window or in the area to the left or right of the address or address window running from, as the case may be, the top of the address window or first line of the address to the bottom edge of the item.

(2) An item of letter mail referred to in subsection 3(8) must not be accepted for transmission by post if

• (a) it consists of a punched card, folded card or folded item that is not enclosed in an envelope;

• (b) it is closed by means of staples, metal eyelets or hook fastenings; or

• (c) it is enclosed in material other than paper.