Income Tax Regulations

3501 (1) Every official receipt issued by a registered organization shall contain a statement that it is an official receipt for income tax purposes and shall show clearly in such a manner that it cannot readily be altered,

• (a) the name and address in Canada of the organization as recorded with the Minister;

• (b) the registration number assigned by the Minister to the organization;

• (c) the serial number of the receipt;

• (d) the place or locality where the receipt was issued;

• (e) where the gift is a cash gift, the date on which or the year during which the gift was received;

• (e.1) where the gift is of property other than cash

  • (i) the date on which the gift was received,

  • (ii) a brief description of the property, and

  • (iii) the name and address of the appraiser of the property if an appraisal is done;

• (f) the date on which the receipt was issued;

• (g) the name and address of the donor including, in the case of an individual, the individual’s first name and initial;

• (h) the amount that is

  • (i) the amount of a cash gift, or

  • (ii) if the gift is of property other than cash, the amount that is the fair market value of the property at the time that the gift is made;

• (h.1) a description of the advantage, if any, in respect of the gift and the amount of that advantage;

• (h.2) the eligible amount of the gift;

• (i) the signature, as provided in subsection (2) or (3), of a responsible individual who has been authorized by the organization to acknowledge gifts; and

• (j) the name and Internet website of the Canada Revenue Agency.

(1.1) Every official receipt issued by another recipient of a gift shall contain a statement that it is an official receipt for income tax purposes and shall show clearly in such a manner that it cannot readily be altered,

• (a) the name and address of the other recipient of the gift;

• (b) the serial number of the receipt;

• (c) the place or locality where the receipt was issued;

• (d) where the gift is a cash gift, the date on which the gift was received;

• (e) where the gift is of property other than cash

  • (i) the date on which the gift was received,

  • (ii) a brief description of the property, and

  • (iii) the name and address of the appraiser of the property if an appraisal is done;

• (f) the date on which the receipt was issued;

• (g) the name and address of the donor including, in the case of an individual, the individual’s first name and initial;

• (h) the amount that is

  • (i) the amount of a cash gift, or

  • (ii) if the gift is of property other than cash, the amount that is the fair market value of the property at the time that the gift was made;

• (h.1) a description of the advantage, if any, in respect of the gift and the amount of that advantage;

• (h.2) the eligible amount of the gift;

• (i) the signature, as provided in subsection (2) or (3.1), of a responsible individual who has been authorized by the other recipient of the gift to acknowledge donations; and

• (j) the name and Internet website of the Canada Revenue Agency.

(2) Except as provided in subsection (3) or (3.1), every official receipt shall be signed personally by an individual referred to in paragraph (1)(i) or (1.1)(i).

(3) Where all official receipt forms of a registered organization are

• (a) distinctively imprinted with the name, address in Canada and registration number of the organization,

• (b) serially numbered by a printing press or numbering machine, and

• (c) kept at the place referred to in subsection 230(2) of the Act until completed as an official receipt,

the official receipts may bear a facsimile signature.

(3.1) Where all official receipt forms of another recipient of the gift are

• (a) distinctively imprinted with the name and address of the other recipient of the gift,

• (b) serially numbered by a printing press or numbering machine, and

• (c) if applicable, kept at a place referred to in subsection 230(1) of the Act until completed as an official receipt,

the official receipts may bear a facsimile signature.

(4) An official receipt issued to replace an official receipt previously issued shall show clearly that it replaces the original receipt and, in addition to its own serial number, shall show the serial number of the receipt originally issued.

(5) A spoiled official receipt form shall be marked “cancelled” and such form, together with the duplicate thereof, shall be retained by the registered organization or the other recipient of a gift as part of its records.

(6) Every official receipt form on which any of the following is incorrectly or illegibly entered is deemed to be spoiled:

• (a) the date on which the gift is received;

• (b) the amount of the gift, in the case of a cash gift;

• (c) a description of the advantage, if any, in respect of the gift and the amount of that advantage; and

• (d) the eligible amount of the gift.