LIMITATIONS IN RESPECT OF FORMAT
8.1 (1) For the purposes of subsection 4(2.1) of the Act, if access to a record involves giving a copy of the record, the copy does not have to be provided in the requested format if the record does not exist in that format within the government institution and the head of the government institution considers, taking into account the factors described in subsection (3), that the conversion of the record to the requested format is unreasonable.
(2) If the head of the government institution considers that the conversion of the record to the requested format is unreasonable, the copy of the record must be provided in a format chosen by the person making the request
(a) from a format in which the record already exists within the government institution; or
(b) from a format the conversion to which the head of the government institution considers is reasonable taking into account the factors described in subsection (3).
(3) The following factors are to be taken into account in determining if the conversion to the requested format is reasonable or unreasonable:
(a) the costs to the government institution;
(b) the potential degradation of the record;
(c) if the person making the request is to be given access to only a part of a record, the facility with which the record may be severed in the format requested;
(d) the existence of the record within the government institution in another format that is useful to the person making the request;
(e) the possibility that the record can be converted to another format that is useful to the person making the request;
(f) the impact on the operations of the government institution;
(g) the availability of the required personnel, resources, technology and equipment.
- SOR/2007-187, s. 1.
9. The investigative bodies for the purpose of paragraph 16(1)(a) of the Act are the investigative bodies set out in Schedule I to these Regulations.
CLASSES OF INVESTIGATIONS
10. The classes of investigations for the purpose of paragraph 16(4)(c) of the Act are the classes of investigations set out in Schedule II to these Regulations.
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